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Volunteer Policy

The South Australian Genealogy & Heraldry Society Inc (The Society) acknowledges the contributions made by volunteers in the past, and continue to be made in the present, and will be made into the future.

Subject to Society needs, the Society at its discretion welcomes suitable volunteers who are enthusiastic and committed to the Society's objects, ethics and goals, irrespective of age, gender, race, religion, disability or socio-economic status.

The Society undertakes to provide a clear job specification for volunteer roles available, a safe working environment, appropriate training and supervision, and access to a grievance procedure. The Society will provide volunteer insurance cover, and will reimburse pre-approved out of pocket expenses. The Society will deal with volunteers' confidential and personal information according to the principles of the Privacy Act. The Society will not make excessive demands on a volunteer's time commitment, and recognizes the national standard for volunteer work of 15 hours per week.

The Society expects volunteers to make a realistic commitment with respect to their time and area of involvement. The Society expects volunteers to undertake ongoing training as the Society sees fit, and for the volunteer to work under the direction of the Society, consistent with its regulations and policies, except where such direction may be unlawful or unsafe. The Society requires volunteers to report promptly any accidents, incidents and hazards.

The Society requires volunteers to adhere to its Privacy Policy, and in particular not to disclose any personal, sensitive or commercial information regarding the Society, its members, staff and other volunteers, nor information of a personal and private nature that the volunteer may come across in the course of their work.

Volunteers will only have access to Society resources as determined by their supervisor, and shall not remove any item of property from Society premises without written permission other than the normal loan of Library resources.

Volunteers are required to advise the Society of any potential conflict of interest. Intellectual property created by volunteers in the course of their work with the Society is the property of the Society, and the title to and ownership of intellectual property including copyright rests with the Society. This includes written material such as reports, research papers, publications as well as databases, website material software and photos.

Where a volunteer proves unsuitable in their role the Society will explain clearly and honestly why this is so. Continued unsatisfactory volunteer work and/or inappropriate behaviour may result in the volunteer's dismissal by the Society.